Last Updated: 2024-10-23

This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you use our website and services.

By using our services, you agree to the collection and use of information in accordance with this Privacy Policy. If you have any questions, feel free to contact us at contact [at] jobcopilot [com].

1. Information We Collect

We collect and process various types of personal information, including:

• Personal Data: Name, email address, contact details, CV, job application details, and any other information you voluntarily provide during registration and job applications.
• Usage Data: Information on how you use our website, including your IP address, browser type, device information, and interaction with our platform.
• Cookies and Tracking Data: We use cookies and similar tracking technologies to monitor activity on our website and improve user experience.

2. How We Use Your Information

We process your personal data only when necessary to provide our services or when we have a legitimate interest in doing so. These purposes include:

• Helping you search and apply for jobs automatically
• Enhancing and personalizing your experience on our platform
• Communicating with you about your account or our services
• Fulfilling legal obligations, such as fraud prevention or compliance with applicable laws
• Improving and developing new features of our platform

3. Legal Basis for Processing

We rely on the following legal bases for processing your personal data:

• Consent: You have provided clear consent for us to process your data for specific purposes (e.g., marketing communications).
• Contractual Obligation: Processing is necessary for the performance of a contract you have with us, such as creating an account or using our services.
• Legitimate Interest: Processing is necessary to improve our services, protect our platform, or pursue legitimate business interests, provided your rights and interests are not overridden.
• Legal Compliance: We may process your data when required to comply with legal obligations.

4. How We Share Your Data

We may share your data under the following circumstances:

• Third-Party Service Providers: We may share your personal data with third-party service providers, partners, or affiliates who assist us in delivering services, including but not limited to processing job applications, managing our website, providing technical support, or offering additional services and functionalities. These third parties are required to process your data in accordance with applicable data protection laws and our instructions to ensure its security and confidentiality.
• Legal Requirements: We may disclose your personal information when required by law, court order, or to prevent fraud or illegal activities.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal information may be transferred as part of the transaction, and we will notify you of any such transfer.

5. Data Security

We take data security seriously and implement industry-standard measures to protect your information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

6. Your Rights

You have the following rights regarding your personal data:

• Access: You have the right to request access to the personal data we hold about you.
• Correction: You can request that any inaccurate or incomplete data be corrected.
• Erasure (“Right to be Forgotten”): You can request the deletion of your personal data in certain circumstances.
• Restriction of Processing: You can ask us to restrict the processing of your data in specific situations.
• Data Portability: You can request that we provide your personal data in a structured, commonly used, and machine-readable format, and you have the right to transmit that data to another controller.
• Objection to Processing: You can object to the processing of your personal data based on legitimate interests.
• Withdraw Consent: If we rely on your consent to process your data, you can withdraw this consent at any time.

To exercise any of these rights, please contact us at contact [at] jobcopilot [com]

7. Data Retention

We retain your personal data only for as long as necessary to provide the services you have requested, comply with legal obligations, or resolve disputes. Once the data is no longer needed for these purposes, it will be securely deleted or anonymized.

8. Cookies and Similar Technologies

We use cookies and similar technologies to enhance your browsing experience. You can manage your cookie preferences through your browser settings.

9. Third-Party Links

Our website may contain links to external sites not operated by us. We are not responsible for the content or privacy practices of these third-party sites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and we will notify you of significant updates by email or through our website.